What is a secretary’s function during an assembly?

The role of the secretary during an assembly is crucial, primarily focused on documentation and ensuring effective communication within the group. One of the key responsibilities is to ensure that all motions made during the proceedings are recorded accurately. This includes taking comprehensive minutes of the meeting, which serve as the official record of what transpired, including decisions made, motions proposed, and discussions that occurred.

Having accurate records is essential for maintaining an organized and transparent process, as it allows members to refer back to what was discussed and decided in previous meetings. This accountability helps in keeping all members informed and engaged, as well as in maintaining a historical record of the organization's activities.

Other responsibilities typically associated with secretarial duties may include managing correspondence and facilitating communication, but the accurate recording of motions is a foundational aspect that directly impacts the assembly's operations and decision-making.