In what situation can an assembly conduct a meeting if electronic means are available?

The situation in which an assembly can conduct a meeting using electronic means is when it is explicitly allowed in the organization's bylaws and all members have auditory access. This ensures that participants can engage fully in the meeting, as effective communication is essential for decision-making and deliberation. Bylaws often outline the procedures and requirements for meetings, including the use of technology, ensuring that all members have a clear understanding of how meetings can be conducted, and protecting the integrity of the decision-making process.

When bylaw provisions specify the use of electronic meetings, they typically include requirements for ensuring that all members can hear and participate, which addresses concerns about accessibility and transparency. It prevents scenarios where a member may be disconnected or unable to engage properly. This acknowledgment of electronic participation promotes inclusivity while adhering to the structure set by the organization's governing documents.

Other options, such as requiring everyone to agree to remote decision-making, the president's approval, or all members being present, do not typically encompass the formal needs established in parliamentary procedures or bylaws regarding the use of electronic means for meetings.