If a motion is not in order, what is the role of the chair?

When a motion is not in order, the chair plays a crucial role in maintaining the structure and rules of the meeting. The correct answer is that the chair may suggest an alternate motion that is in order. This approach ensures that the business of the meeting continues effectively and aligns with the established parliamentary rules. By suggesting an alternative, the chair helps facilitate discussion and decision-making while adhering to the procedural guidelines.

This action also demonstrates leadership, guiding members toward acceptable motions that can be discussed and voted on. It keeps the meeting flowing and productive, preventing disruptions or confusion that could arise from ruling a motion out of order without offering a constructive path forward. This assistance contributes to a collaborative environment where members feel supported in their contributions to the meeting.

While it is also within a chair's authority to rule a motion out of order immediately, suggesting an alternate motion fosters discussion instead of shutting down the conversation abruptly. Accepting the motion unless someone objects or debating its validity would not contribute effectively to the orderly running of the meeting, as they could lead to confusion and prolonged discussions on an improper motion.